When Costs Are Seen Too Late, Control Is Already Lost

For most kitchens, inventory cost is something reviewed after the month is over.

By the time reports are generated, the numbers are final. Any overspending, excess usage, or inefficiency has already happened — and cannot be corrected retroactively.

ScanX was designed to shift cost visibility from after the fact to during daily operations.

Table of Contents

• Why cost visibility usually arrives too late

• The downside of month-end cost tracking

• How ScanX makes costs visible every day

• Improving margins through daily awareness

Why Cost Visibility Usually Arrives Too Late

In traditional setups, inventory cost is calculated in batches:

• At month-end

• After stock counts

• Once reports are compiled

This delay means operators only learn about cost overruns when it is too late to act.

The data explains what happened, but not what to fix today.

Without ongoing visibility, cost control becomes reactive instead of preventive.

The Downside of Month-End Cost Tracking

When costs are reviewed only monthly:

• Inefficient recipes go unnoticed

• Excess consumption is discovered late

• Small daily overruns accumulate into large losses

Teams are left guessing:

• Where margins slipped

• Which decisions caused the impact

Without clarity, improvement becomes difficult.

How ScanX Makes Costs Visible Every Day

ScanX brings cost tracking into daily operations.

Consumption is recorded in real time, allowing:

• Daily consumption cost to be calculated automatically

• Teams to see how much inventory is used — and how much it costs — every day

Costs are also broken down into:

• Exact cost per recipe

• Exact cost per batch

This creates a direct link between production decisions and financial impact.

When cost data is available at the right time and level, it becomes actionable instead of informational.

Improving Margins Through Daily Awareness

Cost control improves when visibility improves.

When teams can see costs clearly and consistently, they can:

• Adjust purchasing earlier

• Identify high-cost recipes quickly

• Correct inefficiencies before they grow

Because, as the saying goes:

You can’t improve what you can’t see.